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Do you back up your external drives?

I participated in a presentation for Washington Apple Pi last Saturday. I was a part of a panel on tips and troubleshooting. In preparing for the session, I packed a bag of my favorite computer hardware.

Along with a few other pieces of hardware, I took my favorite portable hard drive and my favorite drive gadget, the NewerTech Voyager Q.

voyager

The Voyager sits on my desktop, ready to accept the next bare drive I want to mount. I have quite a collection of external hard drives. They connect to my iMac and they share their files with the other computers we own.

IMG_0551

These drives are not my primary backup. Those duties are handled by an Apple Time Capsule. Instead, they are filled with other files that are too large to keep on my internal hard drives. One is filled with the graphics used to do digital scrapbooking and copies of the pages I have made. Another contains the archives of articles, projects, presentations and CDs that I have made over the years. Still another drive is the archive of all the digital photographs and videos that I have taken. In fact, there is a separate library for each year. Another contains the iTunes library that feeds our AppleTV.

Notice the NewerTechVoyager. Inside it and to its left are four additional hard drives. These contain backups of the four drives to the right. Missing from the photo are two additional drives that are stored in our safety deposit box. They are larger capacity drives that also contain a backup of these drives.

If you have outgrown the internal hard drive of your computer, you need to have a system similar to mine. For each external drive, you also need to have a backup drive. If that backup is stored in your home, you also need to have a separate backup that is stored away from your home. It could be in a drawer at the office, in a safety deposit box or at the home of a friend or relative, but it needs to be in a different location than you desk. It protects your data in case of a theft, fire, flood or other natural disaster.

Backing up is expensive. To cut down on the expense, a device like the NewerTech Voyager that allows you to easily mount and use bare drives can save you lots of money--I calculate it at about $70 per case. So, this $99.00 device has saved me over $360 already.

Because I am a consultant, the Voyager is also helpful when I upgrade the drives of local clients. I had a client last week who wanted to put a larger hard drive in his MacBook. He brought me his new, larger hard drive. I attached the Voyager to his computer and I used SuperDuper! to clone his old drive to the new one. Then I swapped the drives. I suggested that he use is old drive to store extra files. To do that, he would either need a case for the drive (notice the two drives to the far left in the photo above) or he would need a Voyager.

No matter how large they make internal drives, eventually, we all need more space. A combination of external drives in cases and a hard drive dock like the Voyager help you keep your data backed up and safe.

If you need some help in planning your external storage and its backups, give us a call at Dr. Mac Consulting. We can help you with plans and purchases to protect all of your valuable data.

Safe computing --

Pat

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Keep your MacBook and MacBook Pro batteries happy and healthy

The latest sales figures from Apple show that more and more people are using a portable computer as their primary machine.

My last four “main” computers have been Apple laptops. I bought a G3 iBook in May of 2001. It was replaced with a 15” PowerBook G4 in the fall of 2003. Then I bought a Core 2 Duo 17” MacBook Pro in late 2006. I recently purchased the new unibody 17” MacBook Pro.

During my years of ownership I have changed from a computer lab environment to being on the road every day and now to working from home.

Each setting required spending at least some time running my computer from the battery instead of from the power adapter. During some days I found myself eeking the last bits of energy out of my battery, so I have learned ways to stretch battery life to its fullest potential.

So how do you make a battery charge last longer? Click here to read more...
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Bee Docs timline 3D sale

I am a real fan of timelines. I frequently find myself making them to keep track of all sorts of things.

Right now, I have one for our family. I have recorded the dates of significant events in our lives. I find this very useful in my project of getting all of our family photos and mementos in order. Many of our early family photos have no dates on them and most are in boxes instead of albums, so as I sort new ones, I find myself adding lots of dates to my timeline. Click here to read more...
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iPhone and iPod Touch - How to update an application

There is a bug, either in the software for the iPhone or in iTunes that may cause applications on the iPhone not to update properly. I started to write this post several weeks ago, but decided to wait until the iPhone 2.1 software update was released to see if it fixed the problem. The new software has been released – and I am still having issues, so I suspect some of you are too.

This is the easiest way I have found to get iPhone and iPod Touch applications to update properly… Click here to read more...
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What do you keep under your MacBook?

Recently I have taken part in several online discussions about MacBooks and MacBook Pros and just what to set them on.

In each discussion, various objects and surfaces have been suggested as the perfect thing to keep under a portable computer. Notice I did not call them laptops. These days Apple and most other manufacturers call them portables. They get to hot to comfortably rest them on your lap!

There were lots of suggestions for different articles to place under the computer. One gentleman suggested placing the computer directly on a wooden desk and rationalized that the desktop would act as a heat sink. Another woman said she uses her MacBook sleeve, made out of wetsuit material, to protect her legs from the heat. Another person said they use a thick coffee table book. All of these suggestions are BAD ones!…
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How to add custom paper sizes

In my last blog post, I explained where paper sizes are stored and gave you an exhaustive list of papers and envelopes along with their sizes. That post took forever to write since I had to make sure that all of the sizes were expressed in decimals.

I hope you checked out a few print dialog boxes. If you did, you probably found that there are lots of papers and sizes that were listed, but your applications did not have them in their list…
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Just what size is it?

Paper and envelope sizes confuse me! While I know that US letter paper is 8.5 x 11”, and US Legal paper is 8.5 x 14”, that is only the start of the sizes that can appear in a print dialog box.

Of course, just where to select a paper size in a Macintosh application is also undergoing changes. In TextEdit, paper size is selected in File -> Page Setup. The size choice will look similar to this if you have not selected a specific printer:…
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Rethinking Periodic Maintenance.

There are lot of good sources of Mac information and there are some people who you come to trust and respect. The crew over at Macworld produce an outstanding web site and magazine and Dan Frakes, who joined the staff in recent years, is one of the people I regard as a true Mac expert.

The July issue of Macworld magazine has a series of very good troubleshooting articles. Much of the content has also been made available on the web site. Dan Frake’s article, Five Mac maintenance myths has brought quite a few comments. In reading them, I was compelled to add my own. This is what I wrote: Click here to read more...
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Bob LeVitus is presenting seminars in metro Washingtion DC

It is always fun when Bob LeVitus comes to Washington DC. This year he will be doing two days of seminars for my user group, Washington Apple Pi.

These seminars will be much like attending his seminars at Macworld Expo, except the price is MUCH cheaper!
Click here to read more...
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Know when to fold 'em!

Running a consulting business with my friend, Bob "Dr. Mac" LeVitus, can lead to a few strange nights! Since I live in the eastern time zone, our friends in the Pacific time zone are just getting to their personal computers about the time that I am getting ready for bed! Of course, since our Skype telephone number has a 408 area code, it can really confuse everyone!

The truth is that I may head up the stairs around 10 in the evening, but that does not mean that I put away my computer till a few hours later. I just love the convenience of a MacBook Pro, a good wireless network and Skype! I do some of my best reading and writing curled up in my bed. Of course, my husband is totally tied to paper, but who needs to hold paper to read and write these days! Click here to read more...
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iWork '08 vs Microsoft Office 2008

Tomorrow morning I will be half of the presenting team that will do a presentation comparing Microsoft Office 2008 and iWork '08. I will be needing to share a lot of links with my friends from Washington Apple Pi, a Macintosh User Group that serves Washington DC, Maryland and Virginia.

In looking for ways to present a lot of material in a very short time, I finally decided to let some others do the work for me!

First, let's take a look at the two applications and what they provide.

No none can speak better for office than the Microsoft Mac Business Unit. Head on over to view a comparison of the three versions of Office 2008: Click here to read more...
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The best tool for Mail is back!

The day I installed Mac OS X 10.5 Leopard was a bittersweet one for me. I had come to rely on a little tool, Mail.appetizer, to make sure that I immediately saw any messages coming into my Bob "Dr. Mac" LeVitus Consulting email mailbox. Unfortunately, the old version broke in Leopard.

Because Mail.appetizer was a beta application and it had not been updated since July 2005, I held out little hope of seeing a new version coming soon.

This morning I received a message from Stefan Schüßler of Bronson Beta, the developer of Mail.appetizer. He has just released a new version that works with Leopard Mail! It is still a beta, but it seems to be very stable. Click here to read more...
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Fragmentation - Do I need to De-frag my Mac?

There is nothing that causes more debate in a roomful of Macintosh geeks that the topic of hard drive defragmentation!

The most interesting part is that you can almost divide the room into the anti-defragging group vs. the "you must defrag" group based on the color of their hair!

Now just wait a minute--before you begin thinking age discrimination, you need to know that not all of us gray-haired people people are in the defrag camp, it is just that there are way too many of us there. Click here to read more...
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What is this SUID thing?

We get questions – lots and lots of questions over at Bob LeVitus Consulting. While many people really need help (and that's why we exist), there are some questions for which the answer is so simple, that I put up an entry here on my MacMousecalls blog.

In the case of SUID warnings, just what they are and how to fix them would require a LOOOONNNNGGGG explanation, but Apple Inc. provides an easy answer in its Technical Information Library article #306935 – just ignore them!
Click here to read more...
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Desktop, Sidebar and Toolbar Printers

Do you remember back to the days of Mac OS 9 – and probably 8.5 – when we could have a printer icon sitting on our desktop?

Now, that was a pretty cool trick. If you had a document to print, you could just drag its icon over the desktop printer. The document would print without opening the application and choosing the Print command in the File Menu.

The feature is back in Mac OS X 10.4 Tiger and it is even more useful! It is a great way to deal with documents that you print on a regular basis. For example, directions to your home or office, a favorite recipe, or perhaps some sort of form like a cover sheet for your fax.

Unfortunately, if you are trying to adopt that clean desktop look for your Mac, it is one more thing to clutter it up. There are several alternate things you can do to give you the functionality of desktop printing while keeping the clutter down and we will discuss those after we have made a desktop printer to try out.
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Advanced Google Searching

Have you ever wanted to find a particular file on the Internet? You might be looking for a specific music file, pdf, or photo. Normal Google searches show you web pages. This tip will allow you to search for directories with specific files.

The type of search we are going to perform is one using the "intitle:" query. And for our example, we are going to search for the song "Happy Birthday."

Our search query will look like this:

intitle:"index.of" (mp3|aac|mp4)happy.birthday -html -htm -php

Of course, each space or lack of space is VERY important, so let's take it apart.
Click here to read more...
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