Back in elementary school, we learned to write dates by putting the month, then the day, then the year. That date form works just fine for things like letters, and although it was a little inconvenient, it works just fine for hand-sorting things like checks. But it is terrible for sorting things by date on a computer.

While many things can best be sorted by a title, many items that we store on our computer work best by date. For example, each time I buy something on the Internet, pay a bill, or receive a password, I make a pdf of the document and store them is a folder that I call Passwords and Receipts.
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I recently helped a newcomer to the world of word processing. Her techniques were definitely rooted in the days of the typewriter and applying the rules for document layout that she had learned so many years ago definitely made editing her documents difficult!

The first problem was centering a title. In typewriter days students were taught to position the carriage in the center of the platen and then to spell out their title in their head, pressing the space bar once for every two letters in the title. Gosh, that sounds like a bunch of techno-babble. I am not even going to try to explain it. Instead, lets take a look at the modern universal sign for line placement. This screen shot is from TextEdit.
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I am so old that back when I was in high school learning to type, a computer took up a whole room. To type a school paper you used a typewriter, a device that many of today's children may never have seen).

Much of a typing class was spent learning how to lay out a document. Students learned the rules for spacing, paragraph format and page layout. Times have changed with the use of computers and word processing software, but many of the old-time rules are still used. Unfortunately those rules help to produce documents that are impossible to correctly format in a modern word processor. I will take a look at some of those old rules over the next few blog entries and show you the current way to handle text in a wide variety of applications.

We will begin with spacing after punctuation marks such as periods, colons and semicolons.

Back in the days of typewriters, most had a "well" of bars that contained the letters. Click here for a picture. Each of these bars were the same width and so all letters produced by the typewriter were the same width. The font produced by using the typewriter is called a monospace font today. Here is a example of what type would have look like along with the same line in a proportional font Click here to read more...